Instructions to Authors

Important Deadlines

November 24: Artifact Evaluation Registration
November 30: Poster Confirmation
December 15: Author registration
December 18: Camera-ready and rights review form submissions

Camera ready Instructions

You can now access the updated reviews of your paper: https://fpga26.hotcrp.com/paper/{{PID}}

These updated reviews potentially incorporate some post-rebuttal and post-discussion comments.

The reviewers worked hard on providing you with appropriate feedback that would help you transform your paper into the best version it can be. Please take their comments into consideration when preparing the final camera-ready version.

Your camera-ready submission must abide by the ACM publishing guidelines: https://www.scomminc.com/pp/acmsig/fpga2026.htm

Please follow them carefully when preparing your paper, and submit it by December 18th.

You will receive two emails regarding your publication:

1- From Sheridan Communications (submissions@scomminc.com), with the link that you’ll use to submit your final paper.

2- From ACM Publications (rightsreview@acm.org) with the ACM Rights Management form, that the designated corresponding author must complete and submit on behalf of all authors. The paper will not be published if this electronic Rights Review form is not submitted.

ACM’s New Open Access Publishing Model for 2026 ACM Conferences

Starting January 1, 2026, ACM will fully transition to Open Access. All ACM publications, including those from ACM-sponsored conferences, will be 100% Open Access. Authors will have two primary options for publishing Open Access articles with ACM: the ACM Open institutional model or by paying Article Processing Charges (APCs). With over 1,800 institutions already part of ACM Open, the majority of ACM-sponsored conference papers will not require APCs from authors or conferences (currently, around 70-75%).

Authors from institutions not participating in ACM Open will need to pay an APC to publish their papers, unless they qualify for a financial or discretionary waiver. To find out whether an APC applies to your article, please consult the list of participating institutions in ACM Open and review the APC Waivers and Discounts Policy. Keep in mind that waivers are rare and are granted based on specific criteria set by ACM.

Understanding that this change could present financial challenges, ACM has approved a temporary subsidy for 2026 to ease the transition and allow more time for institutions to join ACM Open. With the subsidy, the costs will be:

$250 APC for ACM/SIG members
$350 for non-members.

This represents a 65% discount, funded directly by ACM. Authors are encouraged to help advocate for their institutions to join ACM Open during this transition period. This temporary subsidized pricing will apply to all conferences scheduled for 2026. For additional information, please check the ACM Open Access Model’s FAQ.

Artifact Evaluation

If you have an accepted long paper and wish to participate in the Artifact Evaluation, please fill in this form by November 24^th: https://forms.gle/1q1zhCq9aUbPHmDn6

Visa Application and Support Letter

If you need a visa, it is STRONGLY RECOMMENDED that you act NOW because the visa application process may take a LONG time. Many people living outside of the USA need a visa to enter the country (most likely a B-1/B-2 visa). Official information is available here: https://travel.state.gov/content/travel/en/us-visas.html, including information on visa appointment wait time in all USA Embassies and Consulates.

Note that you do not need a letter of support to book a visa appointment; to the best of our knowledge, the letter of support will never be required before the interview.

Obtaining a visa support letter

ACM is able to provide a visa support to attendees as well as authors with accepted papers, posters, or members of the conference committees.

If you are an author (either paper or poster), you can ask for your letter even before registering. Only accepted authors may request a visa support letter prior to registering for the conference by filling in the Visa Support Letter Request form.

Please make sure you include all the required information to avoid delays. Allow up to 10 business days to receive a letter; all requests are handled in the order they are received. In case of difficulties or delays, please do not hesitate to contact the General Chair.

If you are not an author, you can request a visa support letter during the registration process. Please register using the link provided on the Registration page and make sure to answer “Yes” when asked if you required a visa support letter.

Instructions to Authors